Annual Report of The Council for 2003

KENT ARCHAEOLOGICAL SOCIETY ANNUAL REPORT OF THE COUNCIL FOR 2003 The Council of the Society presents its one hundred and forty-fifth report and statement of accounts for the year ending 31 December 2003. The Society is established to promote the study and publication of archaeology and history in all their branches, especially within the ancient county of Kent. The Society's activities are carried out throughout the ancient county of Kent. It has no staff and its officers are only paid out-of-pocket expenses. It co-operates with its affiliated societies and the organizations to which it is affiliated or of which it is a member. In particular it co-operates with the Canterbury Archaeological Trust in promotion of education. Its activities are carried out by the Council, committees and officers. REVIEW OF THE YEAR Annual General Meeting: The Society's annual general meeting was held at Tonbridge on Saturday 17 May 2003 when the Council's annual report and the accounts for 2002 were accepted and Messrs. Reeves and Neylan were re-appointed auditors. The officers and members of the Council were elected; details are set out below under Legal and Administrative Information. Following the business meeting Mr C. R. Pout gave a presentation on the work of the Fieldwork Committee which was well received and it is hoped that other committees will make similar presentations at future AGMs. In the afternoon Or Derek Renn gave a lecture New Light on Kent Castles. Fieldwork: Excavation of the Roman villa site at Abbey Farm, Minster-in-Thanet continued under the direction of Keith Parfitt and was attended by 35 members. The excavation revealed a second bath house, what appears to be a fourth-century sunken building and a Bronze Age settlement enclosure. Resistivity surveys were carried 439 ANNUAL REPORT out at six sites using the Society's equipment and liaison with metal detectorists included a display at the National Metal Detecting (Southern Region) Conference. Work continued on archiving records of excavations that had not been written up. Publications: Volume CXXIII (2003) of Archaeologia Cantiana was published and maintained its usual high standard and wide range of papers. Further substantial progress was made in preparing An Historical Atlas of Kent. Work continued on several possible records publications and thought was given to a publication to mark the Society's 150th anniversary in 2007. It was disappointing that no applications were made for grants from the Kent History Fund. Churches: The popular visits to churches continued with three half-day visits to small groups of churches. The Ideas and Ideals series in the Newsletter, which is promoted by the Churches Committee, continued. A grant was made towards the cost of the Canterbury and Rochester diocesan survey of historic churches. Library and collections: The new web site (www.kentarchaeology.ac) was expanded to provide on-line access to the catalogue of the Gordon Ward archive as well as the Society's books and visual records catalogues. The main web site ( www. kentarchaeology. org. uk) continued to expand with the addition of transcripts of medieval and Tudor wills, lists of place-names and Roman Pottery of Kent by R. J. Pollard. The web sites brought a lively exchange of queries and views from members and non members world-wide. Cataloguing the Gordon Ward collection of papers on Kent towns and villages was completed and a similar exercise started with the Hussey files of genealogical and family history material. This has only been achieved because of the hard work of the Library volunteers. The Hon. Curator dealt with enquiries from researchers and members of the public. Education: The Education Committee continued to support the work of the Canterbury Archaeological Trust's Education Service whose work again included the visits programme at The Big Dig at Whitefriars, Canterbury which welcomed 12,700 visitors including 700 from schools and colleges. The Committee supported the National Archaeology Day event at the Museum of Kent Life organised by North Downs Young Archaeologists Club which was attended by over 300 people. The laptop computer provided for Valley Park Community School was installed in its new archaeology museum which was opened during the year. 440 ANNUAL REPORT Place-names: The Place-Names Committee continued to work on ways to promote interest in the study of place names and support research. A lecture by Dr Paul Cullen was a 'sell-out' and plans were made for a study day on place-names in 2004. Membership: The Society welcomed 110 new members during the year and ended it with a membership of 1,641, a small net reduction of 11 on the previous year. Activities for members: A summer social evening in May took place in glorious weather. Members visited Great Chart church and had a tour of the medieval Godinton House, followed by supper. The traditional Christmas social lunch at the Hop Farm Country Park was enjoyed again and following a musical entertainment members visited Dukes Place, West Peckham. These were financially self-supporting like all social events. The ever popular five-day excursion was to the Wye Valley and the Welsh Marches. The winter series of lectures was supplemented by the lectures in the Society's library and the successful day conferences in conjunction with Canterbury Christ Church University College were continued with one in May on 'Church & Monastery in Anglo Saxon & Medieval Society'. Fifteen members responded to a questionnaire in the Spring Newsletter and several of them are now taking an active part in the work of the Society. Relations with other bodies: The Society appoints members or representatives to a number of other organisations. Regular reports have also been received from the CBA South-East and the Standing Conference on London Archaeology. There was a further meeting of representatives of the county archaeological societies in southern England which provides a useful forum to discuss matters of common interest and learn about what other societies are doing. The Society has regularly been represented at meetings of the Kent History Federation. REVIEW OF FINANCIAL ACTIVITIES AND AFFAIRS The accompanying financial statements for the year ended 31 December 2003 show the current state of the Society's finances which its Council considers to be sound. They comply with the Council's understanding of the current statutory requirements and the requirements of the Society's rules. 441 ANNUAL REPORT Investments: The trustees seek, in the management of their investments, a balance between income and capital growth. The Finance Committee oversees the management of the Society's investments. The portfolio, managed by Laing and Cruickshank Investment Management Ltd, decreased by 9.3% from £880,998 to £962,530 and currently yields 3.9%. The C.O.1.F. investments, which currently yield 3.8%, increased in value from £57,898 to £64,326. Reserves: The Council budgets each year to spend a sum considerably in excess of current income and tries to maintain reserves appropriate to allow this to continue. The Society relies on its officers and other members giving their time freely to organise its activities. Without those contributions it would have to spend a substantial sum on salaries. Allen Grove Local History Fund: The Society administers the Allen Grove Local History Fund which was given in the will of the late Allen Grove. Its objects are to promote research, preservation and enjoyment of local history. These objects are consistent with those of the Society. It is a restricted fund and is invested separately from the Society's other investments. In accordance with the terms of the legacy, decisions on how the fund is to be spent are taken by the Society's officers. During the year five grants totaling £1,050 were made towards the costs of producing publications on local history, oral history and preserving local records. LEGAL AND ADMINISTRATIVE INFORMATION The Society is a charity registered with the Charity Commission under number 223382. It is an unincorporated association governed by its rules which are published in Archaeologia Cantiana from time to time and copies of which can be obtained from the Hon. General Secretary. It is also registered as a charity with the Inland Revenue which has made a direction under section 201 of the Income and Corporation Taxes Act 1988 which permits certain members (generally those whose employment is related to the Society's activities) to obtain income tax relief on their subscriptions to the Society; further details can be obtained from the Hon. General Secretary. The principal address of the Society is The Museum, St Faith's Street, Maidstone, Kent, ME14 lLH. However, correspondence should be addressed to the relevant officer. The governing body of the Society is the Council whose members are its charity trustees and are elected by the members of the Society at its 442 ANNUAL REPORT annual general meeting in May each year. During the period covered by this report they were: P. E. Oldham A. I. Moffat R. G. Thomas S. Broomfield F. H. Panton T. G. Lawson J. Saynor M. C. W. Still C. W. Chalklin L. D. Lyle E. Melling J. Whyman D. G. Anstey D. Bacchus* E. Boast D. A. H. C\eggett President Hon. General Secretary Hon. Treasurer Hon. Membership Secretary Hon. Librarian Hon. Editor Hon. Excursions Secretary Hon. Curator Vice President Vice President Vice President Vice President E. P. Connell B. T. Cousins J. M. Hammond P.A. Harlow R. Higgs D. Killingray M. T. Lawrence R. F. LeGear * A. Miles*** K. Parfitt C. R. Pout ** R. N. Rolinson *** R. J. Spain A. L. Thompson A. F. Ward C. P. Ward* * ** re-elected at the annual general meeting on the 17 May 2003; elected at the AGM on 17 May 2003; *** retired at the AGM on 17 May 2003. The officers (other than the Vice Presidents) hold office for one year, the Vice Presidents hold office for seven years and the other members for four years. The Society's main agents and advisers are: Bankers: National Westminster Bank pie, 3 High Street, Maidstone, Kent, MEI4 IXU Auditors: Reeves & Neylan, 37 St Margaret's Street, Canterbury, Kent, CTI 2TU Stockbrokers: Laing & Cruickshank Investment Management Ltd, 5 Appold Street, London, WC2A 2DA Stockbrokers' nominee company holding the Society's investments: Productive Nominees Ltd, 5 Appold Street, London, WC2A 2DA. The Society's activities are restricted by the terms of its objects set out elsewhere in this report. In particular its area of benefit is mainly (but not exclusively) the ancient county of Kent which is considered to be the administrative County of Kent, Medway Council and the London Boroughs of Bexley, Bromley, Greenwich and part of Lewisham. 443 ANNUAL REPORT The Society's investment powers are those given by the general law; its rules do not give it any special investment powers. The Council has delegated some of its investment powers to Laing & Cruickshank Investment Management Ltd in accordance with a scheme made by the Charity Commissioners dated I 8 April 1994. A. I. Moffat, Hon. General Secretary on behalf of the Council 28 February 2004 444 ANNUAL REPORT ABRIDGED FINANCIAL INFORMATION Statement or Financial Activities for the year ended 31 December 2003 Unrestricted Designated Restricted rund funds funds Total 2002 £ £ £ £ £ Incoming resources Donations , legacies and similar incoming resources: Archaeo/01:ia Canriana grants 850 Other Grants 4,200 4,200 682 Incoming resources from operating activities in furtherance of the charity's objectives: Subscriptions 31,634 31,634 30,111 Life subscriptions 855 (855) Investment income 6,573 41.01 I 1.563 49,147 48,072 Application of designated fund investment income 40.672 (40,672) Other incoming resources 16.372 16,372 18.719 Total incoming resources 100.306 (516) I .563 101,353 98,434 Resources expended Direct charitable expenditure: Arclweologia Cw,riana expenses 20.452 20,452 20,294 Excursions. Events and Lectures 13.171 13,171 13,618 Committees' Expenditure 18,400 225 18,625 29,757 Newsletters and Information Officer 14.150 14,150 14,051 Minster training excavation 5,243 5,243 7,794 Grants 3,800 3,800 2,900 Subscriptions to other bodies 227 227 202 Allen Grove awards 1,450 1,450 1,200 Resources expended on managing and administering the charity: Management nnd administration 6,082 6,082 6,187 Investment Management fees 3,071 3,071 5.506 Depreciation 3,341 1,250 4,591 4,364 Total expenditure 87,937 225 2,700 90,862 !05,873 Net incoming/(outgoing) resources for the year 12.369 (741) (l.137) 10,491 ( 7.439) Gains/(Losscs) on investments 7,743 79,345 3,945 91,033 (189,881) Net movement in funds 20.112 78,604 2,808 101,524 (197,320) Funds brought forwnrd tit I fommry 2003 144,400 829.432 37,639 l,0ll,471 1,208,791 .....-.-􀀍-􀀎 Funds cnrricd forwnrd Ill 31 December 2003 164,512 908,036 40.447 1,112,995 I.011,471 =---....'=' ...,,. _.,.... There were no recognised gains or losses other than those included in the Statement of Financial Activities. 445 ANNUAL REPORT Balance Sheet at 31 December 2003 Fixed assets Tangible fixed assets Investments Current assets Debtors Cash at Bank and in Hand Creditors, amounts falling within one year Net Current Liabilities Net Assets Funds General Designated Funds Restricted Funds 2003 £ 3,396 1,111.760 1,115,156 15,970 21,372 37,342 39.503 (2,161) l,l 12,995 164.512 908,036 40.447 l,ll2,995 2002 £ 7,076 1,020,968 1,028,044 13,654 12,517 26,17 l --- 42,744 (16,573) 1,011,471 144,400 829,432 37,639 --- 1,011,471 The above figures arc extracted from the full Trustees· report and financial statements which have been audited by Reeves and Neylan who gave an unqualified audit report on 6 April 2004. The auditors have confirmed to the Trustees that the summarised financial statements are consistent with the full financial statements for the year ended 3 I December 2003. The Trustees· report and financial statements were approved by the Trustees and signed on their be\1alf on 6 April 2004. These summarised financial statements may not contain sufficient information to gain a complete understanding of the financial affairs of The Kent Archaeological Society. The full Trustees' report, audit report and financial statements may be obtained from The Kent Archaeological Society, Three Elms, Woodlands Lane. Shorne. Gravesend. Kent DA 12 3HH. Signed on behalf of the Trustees: P E Oldham (President) R G Thomas (Honorary Treasurer) 446 NEW MEMBERS The Society welcomes the following new members (who have joined since February 2003). AFFILIATED SOCIETIES Bearstead & District Local History Society: Mrs A Legood, 52 Madginford Road, Bearsted, Maidstone, Kent, ME 15 8LB Herne & Broomfield Local History Group: Mr M Bundock, Gilmour Gates, 91 Selsea Avenue, Herne Bay, Kent, CT6 SSE HONORARY MEMBER Clifton, Mr D H, Abbey Farm, Minster, Ramsgate, Kent, CTI0 4HQ INDIVIDUAL MEMBERS Albert, Mr A J, Leybourne Castle, 85 Castle Way, Leybourne, West Malling, Kent, ME!9 5HE Arnold, Mr G, I Cedar Close, Ditton, Aylesford, Kent, ME20 6EN Banks, Miss J, Flat C, 3 Watts Avenue, Rochester, Kent, MEI !RX Barber, Mr MF, 2041 County Highway 49, Edmeston, New York, 13335, USA Batchelor, Miss JA, Oastlands, Hermitage Road, Higham, Rochester, Kent, ME3 7NF Bates, Mr N, 42 Beaumont Avenue, St Albans, Hertfordshire, ALI 4TJ Booth, Miss F, 7 Victoria Parade, Broadstairs, Kent, CTI0 IQS Bourne, Mr K H, 30 Brunel Way, Frome, Somerset, BAI I 2XU Butler, Mr C P, Rosedale, Berwick, Polegate, Sussex, BN26 6TB Cassidy, Miss C, The Granary, Sheivingford, Hoath, Canterbury, Kent, CT3 4LG Corkerton, Mr A L, 41 Englefield Crescent, Cliffewoods, Rochester, Kent, ME3 8HD Cowan, Mrs B M and Dr G, Kilrymont, Gorseway, Hartley, Longfield. Kent, DA3 SAP Cramp ton, Mr AG, 3 Pix's Cottage, Mount Lane, Rolvenden, Cranbrook, Kent. TNI 7 4NX Cross, Mr J N, 35 Ivy Lane, Canterbury, Kent, CTI I TU Cunningham, Mr L and Miss L Horner, 46 Cross Lane West, Gravesend, Kent, DA 11 7PY Davis, Mr J, 19 Chestnut Place, Cowden, Edenbridge, Kent, TN8 7HZ Davis, Major MC J, J Rookwood Way, Great Missenden, Bucks, HP16 0DF Dive, Mrs M J, 12 Howlsmere Close, Halling, Rochester, Kent, ME2 !ER 447 MEMBER'S LIST Duffy, Mr M, The Manor Cottage, 124 Green Street, Lower Sunbury, Sunbury on Thames, Middlesex, TW16 6QJ Dunford, Mrs J E and Mr P E , The Old Coach House, I IA Station Road, Maidstone, Kenl, ME\4 !QJ Elgar, Mr K E, 54A Berkeley Court, Sittingbourne, Kent, MEIO !UP Farrington, Mr P, 264 Upper Fant Road, Maidstone, Kent, ME l 6 8BX Freitag, Ms S, 15 Clarence Road, Croydon, Surrey, CR0 2EN Gilbert, Mr S, 22 Tom Joyce Close, Snodland, Kent, ME6 5BT Goodwin, Mrs M, 18 Brenchley Road, Sittingbourne, Kent, MEIO 4EG Graham, Mrs R C, The Barn, Eden Farm Lane, West Malling, Kent, ME19 6HL Hawthorn, Miss S C, I Fry Close, Esplanade, Rochester, Kent, ME I I LZ Hogben, Mr E, White Horses, 5 Bridleway, Seabrook, Hythe, Kent, CT21 STR Hubble, Mr R J, Dippers. Shough Prior, Plymouth, Devon, PL7 SHA Ingham, Miss C L, Walnut Tree Cottage, High Street, Had low, Tonbridge, Kent, TN I I ODO Ingram, Mrs H A, Springfield, Old London Road, Knockholt, Sevenoaks, Kent, TN I 4 7JR lsted, Mr KC, 14 Common Road, Bluebell Hill, Chatham, Kent, MES 9RG Jagger, Mr R D, 68 Cassiobury Drive, Watford, Hertfordshire, WD l 7 3AE Johnson, Miss CV, 33 Greenway, Bromley, Kent, BR2 8EZ Johnston, Ms H. 4650 N Washington Blvd, Appt 1004, Arlington, Va, 2220 l, USA Jones, Mr M F, and Mrs, 17 Woodlands Avenue, Northampton, Northants., NN3 2BY Jongman, Mrs J and Mr T Stonehouse, 28 Station Road, Rainham, Gillingham, Kent, ME8 7PH Joyner. Mrs R. 5 Greenside, Maidstone, Kenl, MEIS 7SA Keane, Ms C, 12 Ploughmans Way, Walderslade, Chatham, Kent, MES 9DE Killick, Miss JM, 41 Reachfields, Hythe, Kent, CT21 6LS King, Mrs C, 4 Boughton Place Cottages, Sandway, Maidstone, Kent, ME17 28D Limbrey, Mrs C, I Goldstone Court Cotts, Upper Goldstone, Ash, Canterbury, Kent, CT3 2DP Lyddon, Miss L E, Bowden Court, 24 Lad broke Road, London, W 11 3NN Madden, Miss C L. 43 Houselands Road, Tonbridge, Kent, TN9 IJJ Maxted, Mr J E. Providence House, The Street, Smarden, Ashford, Kent McNally, Mrs S, 61 Island Road, Slurry, Canterbury, Kent, CT2 0EF Mitigate, Ms L, 33 Chantlers Mead, Cowden, Edenbridge, Kent, TN8 7HU Moate, Sir Roger, Calico House, The Street, Newnham, Sittingbourne, Kent, ME9 0LN Mullins, Miss G E, 36 Judd Road, Tonbridge, Kent, TN9 2NH Nash, Mr P, 4 Reeves Close, Staplehurst, Tonbridge, Kent, TN 12 ONN Owen, Miss J, 9 Westway, Pembury, Tunbridge Wells, Kent, TN2 4EX Payne, Miss L, 2 Deborah Close, Whitstable, Kent, CTS IPS Payton, Mr R A, and Mrs, 72 Stoke Valley Road, Exeter, Devon, EX4 5ER Pott, Mr D, Beaver Inn, Beaver Road, Ashford, Kent, TN23 7SP Reid, Dr PM, 8 Provender Walk, Faversham, Kent, ME13 7NF Richardson, Dr A F. Chiltern, Little Farthingloe, Folkestone Road, Dover, Kent, CT I 5 7AA Rough, Miss P, 7A School Lane, Higham, Rochester, Kent, ME3 7AT Sharp, Mr D, 10 The Orchards, Elham, Canterbury, Kent, CT4 6TR Slater. Mrs K, Bullockstone Farm, Bullockstone Road, Herne Bay, Kent, CT6 7NL Smith, Ms E, 140 Ploughmans Way, Rainham, Gillingham, Kent, MES 8LP Smith Briggs, Mr I and Miss, l Cubitt House, Black-Bull Road, Folkestone, Kent, CTl9 SSH Spencer. Mrs D I, 5 Woodfalls Cottage, Lees Road, Laddingford, Maidstone, Kent, MEIS 6DB Stuckey, Mr EL, 32 Albermarle Road, Willesborough, Ashford, Kent, TN24 OHL 448 MEMBERS' LIST Underdown, Mr L, Little Tort worth, Bus bridge Road, Loose, Maidstone, Kent, ME 15 OES Vidler, Mr R E, I Ware Street, Bearsted. Maidstone, Kent, ME14 4PH Weatherley, Mr M, 6 Kestrel Close, Sittingbourne, Kent, MEIO 4PX Williamson, Mr BJ and Mrs, 13 Veda Road, London, SEl3 7JQ Winterborham, Mr J, 48 Oakley Road, London, NI 3LS Woolley. Mr G W, Four Throws House, Rye Road, Hawkhurst, Cranbrook. Kent, TN 18 SDW Young, Mrs C, 3 Horseshoe Close, Weavering, Maidstone, Kent, ME14 5TT Young, Mrs M-A, Park View, Nino Lane, Great Chart, Ashford, Kent, TN23 3D8 449